We Manage Your Accounts Receivable.
You Manage Your Business.

We’re a team of U.S.-based accounts receivable management pros who handle invoicing, payment posting, credit management, and everything in between. Let us do the heavy lifting while you focus on running (and growing) your business.

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A Trusted Partner for Your
Accounts Receivable Management

Managing accounts receivable is essential to your business’s financial health, but it’s not always the most efficient use of your time. Whether you’re a business owner focused on growth or an accounting professional juggling multiple priorities, keeping track of invoicing, past-due follow-ups, and payment posting can quickly become overwhelming.

That’s where Axim comes in. As a U.S.-based team of AR specialists, we provide reliable, professional, and seamless accounts
receivable management, ensuring your business maintains steady cash flow while minimizing administrative burdens.

WHAT WE DO BEST

Handle the day-to-day AR process

From invoicing to payment posting — so your team can focus on revenue-generating tasks.

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WHAT WE DO BEST

Manage customer communications with professionalism

Ensuring overdue payments are addressed while preserving strong client relationships.

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WHAT WE DO BEST

Act as an extension of your team

Providing a seamless experience from invoice issuance to final payment.

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WHAT WE DO BEST

Streamline AR processes to improve efficiency

Reduce outstanding receivables, and keep your cash flow predictable.

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Our Services

We do a lot of things under the broad umbrella of accounts receivable management. Outsourced AR is our core service — but we also offer a range of other solutions that can be tailored to your needs. Whether you need full AR management or just help with invoicing or payment posting, you’re in control.
  • Outsourced Accounts Receivable

    Outsourced Accounts Receivable

    Think of us as your dedicated AR department. We’ll proactively follow up on past-due invoices on your preferred schedule, send invoice copies and payment reminders via email and phone, track every promised payment, and deliver real-time updates so you always know where you stand. With our team handling the details behind the scenes, you can rest easy knowing invoices won’t slip through the cracks—and enjoy true peace of mind.

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  • Invoicing

    Invoicing

    If you only need help sending invoices, we can do that too. We’ll generate professional invoices, send them on your preferred schedule (weekly, monthly, or whenever you say “Go!”), and ensure they reach the right inbox every time. No more, “Oops, I forgot to invoice last month.”

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  • Payment Posting

    Payment Posting

    Don’t have time to post payments when they arrive? Struggling to match payments to the right invoices? Timely and accurate payment application is essential to keep your books correct and avoid chasing paid accounts. We’ll post every payment directly into your system so everyone on your team always knows exactly where you stand.

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  • Credit Management & Investigation

    Credit Management & Investigation

    Extending credit comes with risks. Not sure whether a new client is a safe bet or if you should extend credit to a customer with a spotty payment history? We assess potential clients, monitor existing accounts, and investigate overdue payments to help you make informed credit decisions.

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While we specialize in full-service AR management, we know that some businesses only need support in specific areas. Whether you want comprehensive accounts receivable management or just one of our services, we’re here to help.

The Results: Stats That Speak For Themselves

We could go on and on about how excellent we are at accounts receivable management, but we’d rather let the numbers do the talking. Take a look at a few ways we deliver real impact:

Total Over 60 Days is Only 3%

That’s right: on average, our clients see just 3% of their invoices go past 60 days outstanding. Some folks come to us with a stack of overdue invoices well above that mark. But after working with us for just a couple of months, they’re shocked to see how quickly that percentage drops.

We Manage Over $1 Billion in AR Annually

Sounds like a lot, right? Because it is! Across all our clients (small businesses, mid-size companies, and even the occasional enterprise), we handle more than $1B in AR every single year. If you’re wondering whether we can handle your volume, trust us — we’ve got the capacity and expertise to stay on top of it all.

Before & After

Have you ever looked at your aging report and groaned at the number of invoices sitting at 60 days, 90 days, even 120+ days overdue? We’ve helped businesses shrink those late payments down dramatically in a matter of weeks. Once we get a good handle on your current AR situation and put our proven process in place, you’ll see those overdue invoices whittle down to a tiny fraction of what they once were.

More on the Axim Difference

Why Axim?

  • We’re U.S.-Based

    Every specialist who touches your account sits here in the U.S., which means no time-zone headaches or language barriers. Plus, we’re easy to reach if you need help fast.

  • We’ve Done This a Long Time

    We’ve been in business since 1984—and our team’s collective experience spans decades in accounts receivable management. We’ve seen every AR challenge under the sun and know exactly how to fix each one.

  • We’re All About Seamlessness

    We slip right into your existing workflow. You won’t have to overhaul your entire back office or train a whole new team. We handle the day-to-day so you can focus on the big picture.

  • We Care About Your Relationships

    Customers are the lifeblood of your business. We treat them with respect and empathy, while still making sure they stay up to date with invoices. It’s a balance we’ve perfected over thousands of interactions.

  • Our Results Speak for Themselves

    We don’t just say we’ll reduce the number of your past-due invoices; we show you the numbers. We’re proud to maintain a record of 3% invoices over 60 days across our entire client portfolio. We stand by our results, and we’re proud of the difference it makes for our clients.

Our History

How We Work

We know there’s no one-size-fits-all approach to accounts receivable management. That’s why we tweak our process to meet your needs:

  • 1. Learn Your Business

    First, we’ll meet with you, learn your preferred workflows, understand your unique receivables challenges, and get up to speed on your customer relationships.

  • 2. Set Up Systems

    Whether you’re already on QuickBooks, Xero, NetSuite, or another solution, we’ll tailor and configure the best process to fit your workflow—seamlessly linked to our proprietary Axcelerate AR software. Then we’ll implement a proven process for all your invoices, payment reminders, and follow-ups.

  • 3. Roll Out the Red Carpet for Your Customers

    Consider us an extension of your brand. We’ll interact with your customers politely and professionally, making the payment experience as smooth as possible. If a customer is late, we know how to nudge them without souring the relationship.

  • 4. Keep You in the Loop

    You’ll get regular updates on our follow-up efforts, open invoices, and any potential red flags. We’re big believers in transparency and making sure you always know exactly where your money is.

  • 5. Review & Refine

    AR is rarely “set it and forget it.” We keep fine-tuning our approach, adding new best practices, and evolving with your business. Over time, you’ll see consistent improvements in your day-sales-outstanding and fewer invoices lingering beyond 60 days.

More on Our Process

Who We Work With

We’re fortunate to work with incredible clients across a range of industries during our 30+ years in business. Our typical client stays with Axim at least three years, although many have been with us for 30 or more. Here are just a few organizations that trust us to handle their AR:

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Client Results in Action

Want to see how our approach works in the real world? Discover how we helped digital marketing firm Digible:

  • Streamline overdue invoices
  • Drastically lower past-due balances
  • Free up time for their internal teams to focus on billable work
  • Grow revenue from $100K to $39M+ in 5 years
Read the Full Story

In the Words of Our Clients

We exited our factoring contract in 2008 and utilized Axim’s A/R and Credit Management services as opposed to taking the process in-house. This move resulted in immediate and significant cost savings for us and the results are unparalleled. Our receivables have never been in better condition and Axim’s experience analyzing credit challenged customers has kept us well within our bad debt budget. Their tailored approach makes them feel like an extension of our company to both us and our customers. – Tamar Aba, CFO Jerry Leigh of California

Axim Blog

Check out our latest posts for all things accounts receivable management.

How your AR team can use the holiday season to their benefit. Learn more.

End-of-Year AR Slowdown? How to Prepare for the New Year

As the year winds down, many businesses experience a seasonal dip in cash flow. This...

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Explore the cost differences between outsourced AR solutions compared to managing AR in-house.

Uncovering the Value of Outsourced Receivables Management

You know your business needs to effectively manage accounts receivables (AR) to maintain cash flow...

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AR payment terms explained

Understanding AR Payment Terms: What They Are and How to Negotiate Them

Effectively managing cash flow is an imperative for any business—and understanding accounts receivable (AR) payment...

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Advice for accounts receivable outsourcing clients on cash flow issues.

Decoding Cash Flow Problems: It’s Not Just About AR

When businesses face cash flow problems, the immediate suspect is often accounts receivable (AR). The...

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What your ADP says about your accounts receivable and what to do about it?

What Your ADP Is Telling You About the Health of Your AR… and What To Do About It

In the world of accounts receivable (AR), it’s easy to get overwhelmed by what can...

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Explore the benefits of receivables management services.

A Guide to Unlocking the Benefits of Receivables Management Services

The Importance of Receivables Management Services in Today’s Business Climate With the increasing complexity of...

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9 Tips for Making Your Team More Efficient

9 Tips for Making Your Team More Efficient

As we prepare to enter a new year, many business owners and leaders are wondering...

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Tips to successfully manage an outsourced AR team

How to Successfully Manage a Remote AR Team

When your team is in the office, it’s easy to see who’s on task and...

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Tips to tell if your AR team is doing a good job

How to Tell if Your AR Team Is Doing a Good Job

As an accounts receivable outsourcing firm, we see AR as an art form of sorts...

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4 Day Work Week Considerations

4-Day Work Week Considerations for AR

Are you considering a four-day workweek for your office, but you’re curious how that might...

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AR Fundamentals to Protect Your Company During Good and Bad Times

We’re taking a break from our usually scheduled outsource receivables services programming to talk about...

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Post-Covid Accounts Receivable Management: Revising Your Approach

Two years have now gone by since the start of the pandemic. Everyone was panicking...

Learn More

Frequently Asked Questions

Outsourcing your AR can feel like a big leap. Below are a few quick answers to our most common questions:

How much will it cost me?
We keep it simple (and commitment-free) by charging a flat monthly fee based on how many of your customers have open invoices. We factor in things like the size of your aging, how many invoices are 90+ days overdue, and your average invoice amount. The average monthly cost ranges between $1000 to $2500. We customize every engagement to fit your real numbers, and our month-to-month approach means no long-term commitments. On average, our clients pay 30–40% less than they would on an in-house hire, and you can walk away anytime if you decide we’re not the perfect fit (even though we’re pretty sure you’ll love how we handle your accounts receivable management). .
How to I get started?
It’s simple, just Request a Quote or Book a Call directly. At the kickoff meeting, we’ll ask you for an aging report, sample invoices, and any notes on your current process. From there, we’ll build a custom plan that meets you where you are and moves at your pace.
What makes Axim different?
When it comes to outsourced accounts receivable management, we stand out for our people, our experience, and our hands-on approach. We’re U.S.-based, with senior leaders who’ve been at Axim for over a decade, applying nearly 40 years of industry know-how to deliver results you can measure. Unlike competitors who rely purely on automated tech, we blend proactive phone and email outreach with our proprietary software, ensuring nothing slips through the cracks. It’s not just lip service—we bring real-world stats to the table, keeping overdue invoices low and satisfaction high. In short, we’re not your run-of-the-mill outsourcing firm: we’re a dedicated partner whose customers consistently enjoy higher receivables performance—and a lot fewer AR headaches.
Why consider outsourced accounts receivable management?
Working with an outsourced accounts receivable firm is an excellent solution for companies that either lack the in-house resources to effectively manage AR, or that have a significant volume of aging invoices. Our dedicated AR team is trained to deliver an immediate measurable reduction of your aging invoices and maintain high receivables performance over time.
What are the main advantages of outsourced accounts receivable?
When you hire an outsourced accounts receivable company like Axim, your internal team no longer has to worry about getting invoices paid or spend time trying to collect on past-due invoices – giving them more time to focus on revenue-generating activities. As an outsourced AR partner, our sole focus is to get your invoices paid, helping free up your cash flow and oftentimes improving the time it takes customers to pay (reducing days sales outstanding or DSO). See more benefits of outsourced AR here.
What are the disadvantages of outsourced accounts receivables?
One potential disadvantage of outsourced accounts receivable is choosing a firm that is not the right fit. This makes it extremely important to do your research and ask the right questions to ensure that the outsourced AR company you choose will be the right partner for you.
What is the outsourced AR process like?
The outsourced AR process is different for every company, but here is a quick overview of how it works at Axim: Our proprietary AR management system syncs with your accounting software daily and tracks changes in aging as invoices are paid and new invoices are added. Our system prioritizes follow-up calls to your customers based on parameters set by you and your dedicated AR specialist. We follow a precise follow-up timeline that keeps your past dues top of mind for your customers. We want them to know that someone from your company is going to reach out at a set number of days past due. When they anticipate this call is coming, it typically motivates the customer to process your payments faster than other vendors that aren’t reaching out. Regular communication also allows us to identify and address simple invoicing issues, like needing an invoice copy or backup documentation.
Who benefits from outsourced AR management?
With an experienced outsourced accounts receivable management partner, the entire organization benefits. When invoices get paid faster, your company will have more working capital to use to improve the business and help drive growth. More specifically, every individual who is currently handling any aspect of AR on your team will have more time to focus on revenue-generating activities.
Is Axim's AR team experienced?
Axim is a well-established outsourced AR company that has been in business since 1984. The majority of our senior team has been with Axim for more than 10 years. Throughout this time, we have constantly refined our technology and processes based on our firsthand experience in accounts receivable to deliver the best results to our clients.
Who does Axim work with?
Axim works with any organization that has accounts receivable, with the exception of consumer debt, medical AR, and construction due to the nuances of those industries. We find that for those business types, it is best to work with a specialized company for your AR needs.
What name do you use when you call customers?
As part of our customer service approach to outsourced AR, we use your business’s name for all customer communication and outreach, acting as an extension of your team. The Axim name is never mentioned.
Is outsourced AR the same as collections?
Outsourced AR and collections are two very different business models. The three main differences are: (1) outsourced AR companies handle every aspect of your receivables, but collections only deals with your most challenging accounts; (2) outsourced AR firms care about preserving your existing customer relationships, whereas collections firms are not concerned with customer service or your company’s reputation; (3) outsourced AR companies are usually paid a flat monthly fee, motivating them to continue delivering results across the board, while collections firms are only paid on what they collect, oftentimes leading to aggressive tactics. Learn more about outsourced AR vs. collections here.