10.17.2025 | Posted by Erik

Is My Company a Good Fit for Outsourced Accounts Receivable Management Services?

Not every business is an ideal candidate for outsourced accounts receivable management services, but many more companies can benefit than you might think. While we’ve found that B2B companies generating $5-50 million annually with established systems tend to see the fastest results, our AR process is flexible enough to work with a variety of business structures and sizes. I

f you’re wondering whether outsourcing could work for your company, the factors below will help you evaluate your fit. We always recommend reaching out to discuss your specific situation with our team. 

Here’s a quick breakdown of which companies are the best fit for Axim’s outsourced accounts receivable management services.

Here’s a quick breakdown of which companies are the best fit for Axim’s outsourced accounts receivable management services. 

The Sweet Spot: $5-50 Million Annual Revenue 

Companies in this revenue range tend to see the fastest, most dramatic results because they have: 

  • Sufficient AR volume to justify outsourcing costs 
  • Established infrastructure including accounting systems like QuickBooks 
  • Systematic invoice tracking instead of manual Excel spreadsheets 
  • Mature business processes that support effective collections

Why not smaller companies? Startups and businesses under $2 million often lack the infrastructure needed for accounts receivable management services to be effective, including proper accounting systems and systematic invoice tracking. 

What about larger companies? We absolutely work with businesses over $50 million when the fit is right. The key is ensuring that decision-making processes and communication channels allow for the agility that makes outsourced AR effective. If you’re a larger company exploring AR outsourcing, we’d be happy to chat with you about how we can support your needs. 

Invoice Amount Matters 

Companies with average invoice amounts below $500 and customer open balances averaging less than $1,000 typically aren’t a good fit for our services. At these smaller amounts, collection costs approach a significant percentage of the invoice value, making automated systems or alternative solutions more cost-effective.  

Companies with higher average invoice amounts and customer balances see better ROI because: 

  • Collection efforts are more cost-effective relative to the amounts owed 
  • Relationship-building approaches work better with larger accounts 
  • Phone-based collections and personalized follow-up justify the investment 

The State of Your Aging Report 

Whether your aging report is spotless or shows invoices dating back years, we can work with you. Most companies contact us when their aging is already in rough shape, and that’s perfectly fine because we’ve built our process around cleaning up AR messes. 

While we can handle messy aging reports, certain situations indicate deeper systemic issues: 

  • No defined AR process. Invoices sitting unpaid for years without any collection attempts. 
  • Missing documentation. No notes or history of previous collection efforts. 
  • Lack of write-off procedures. Keeping obviously uncollectable debt on the books indefinitely. 
  • No systematic approach. Treating each past-due invoice as a separate crisis instead of following consistent steps.

Here’s how we work at Axim: 

  1. Don’t clean up first. We can work with what you have right now. 
  2. Waiting makes it worse. Don’t delay 6+ months trying to “get ready.” 
  3. Patience is key. If your aging is messy, expect 3-6 months for significant improvement. 

Company Size and Structure 

For accounts receivable management services to be effective, companies need: 

  • Established accounting system (not just spreadsheets) 
  • Systematic invoice tracking 
  • Someone available to assist with questions and decisions 
  • Willingness to let us manage the entire aging process 

What Makes Partnerships Successful 

  • Proactive cleanup support. Companies that work with us to address old problems see faster improvements. 
  • Trust the process. Letting us manage the entire aging rather than keeping certain accounts “hands-off” produces better results. 
  • Billing improvements. Being open to changing billing practices when we identify issues upstream. 
  • Team buy-in. Success requires support from finance, sales, and management, not just one department. 

Every Business Is Different 

While the factors above describe our typical client profile, we recognize that every business has unique circumstances. Your company might fall outside these parameters but still be an excellent candidate for outsourced accounts receivable management services. The best way to know for sure is to have a conversation about your specific AR challenges and goals. 

Have questions? Call us anytime at 661.254.3007 

Ready to Evaluate Your Fit? 

If you’re a B2B company with systematic invoice tracking, you may be a strong candidate for outsourcing AR (even if you don’t fit every parameter we’ve described). Don’t let a messy aging report or uncertainty about your “fit” stop you from exploring whether accounts receivable management services could work for your business.  

At Axim, we specialize in turning AR chaos into streamlined cash flow. Reach out today for a free quote and to discuss your specific situation.