Invoicing Services

At Axim, we use our clients’ existing accounting infrastructure. We’re experienced with major systems like QuickBooks, Xero, and NetSuite, and our team has the expertise to work within these platforms. This approach allows for seamless integration with your business processes, ensuring that our invoicing services align perfectly with your current financial management tools.

Yes, Axim can handle complex invoicing requirements specific to a wide range of industries. Our team is skilled in managing intricate invoicing processes, particularly in challenging sectors such as apparel. We understand that each industry has unique requirements, and our expert invoicing specialists draw on extensive experience in these industries, tailoring our invoicing solutions to uphold industry standards.

Timely invoicing directly impacts your business’s cash flow by ensuring that payments are received promptly. By reducing the time between service delivery and payment through prompt invoicing, we help improve your cash flow management. This is crucial for maintaining healthy business operations, as it ensures that you have the necessary funds for expenses and investments and reduces the risk of cash flow disruptions.

Professional invoicing services are a specialized solution that handles the complete invoicing process for your business, from generating accurate invoices to ensuring they reach the right contact person at the right time. At Axim, our invoicing services integrate seamlessly with your existing accounting systems (QuickBooks, Xero, NetSuite) to create and dispatch invoices on your preferred schedule, whether that’s weekly, monthly, or whenever you need them sent. We’ve discovered that the number one reason for slow payments is problems with invoicing, so we focus on getting it right from Day 1 to help you avoid cash flow disruptions and maintain accurate financial records.

Outsourced invoicing eliminates the human errors that plague manual invoicing processes, including sending invoices to the wrong contact, missing billing cycles, or including incorrect purchase order numbers or pricing details. Our experienced invoicing specialists know exactly what details your customers’ AP departments need to process payments quickly, and we ensure every invoice includes the correct corporate name, remit-to address, and payment methods. By handling over $1 billion in AR annually for our clients, we’ve mastered the art of accurate invoicing services that get you paid on time. We also provide ideas to improve your invoicing process after we get a feel for how you manage your billing, helping you scale efficiently.

Yes, our invoicing solutions can handle recurring invoices and subscription billing. Whether you need invoices sent on a weekly, monthly, quarterly, or custom schedule, we’ll generate and dispatch them automatically on your behalf. No more “Oops, I forgot to invoice last month” moments. We’re experienced at managing complex billing cycles and can adapt our professional invoicing services to fit your unique business model, from straightforward subscription services to more intricate recurring billing arrangements. Each time an invoice is sent, the information automatically updates in our Axcelerate AR system, giving you real-time visibility into your receivables and ensuring nothing slips through the cracks.

Our invoicing solutions integrate directly with your existing accounting infrastructure; we work within the systems you already use rather than requiring you to switch platforms. We’re experienced with major accounting and ERP systems including QuickBooks, Xero, Dynamics, and NetSuite, and we leverage each tool’s built-in automation when available to drive the greatest efficiencies. Our team adapts to your established workflows and processes, diving into your system to begin creating and dispatching invoices immediately while maintaining your existing chart of accounts and reporting structure. This seamless integration gives you the benefits of professional invoicing services without disrupting your day-to-day operations. Best of all, your financial data stays in one place for accurate reporting and reconciliation.

With outsourced invoicing, we dispatch invoices according to your preferred schedule to ensure timely delivery, whether that’s immediately upon shipment or service completion, on a set weekly or monthly billing cycle, or based on your customers’ specific requirements. We handle everything from standard email delivery to uploading invoices through customer portals or EDI systems, ensuring each invoice reaches the right person through the right channel. For customers that also contract Axim for AR follow-up services, our accounts receivable team typically begins invoice follow-up within 7 days of the due date for past-due accounts, maintaining consistent communication to help you get paid faster. This proactive approach is part of our comprehensive accounts receivable management services that go beyond just sending bills; we ensure they get paid on time too.